Standard Summer Rental Agreement
We want to be up front with our potential renters so we've provided the rental agreement here. Please note that it is subject to
change without notice. The current version will be e-mailed to you for signature along with an confirmation.
1. CHECK-IN TIME IS AFTER 2 P.M. NO Early Check-ins. The cleaner, owner or owner representative may access the unit until 8
pm the day of your arrival for cleaning and/or repairs if necessary. Any issues with the property or cleaning must be reported to the
owner by 8 pm or the unit is considered acceptable as-is. We will then make a reasonable attempt to correct the issue.
2. CHECK-OUT IS 10 am. All personal belongings must be removed from the premises by this time and the renter may not re-
enter the unit. Leaving the premises after 10 am may incur a $25 service charge with an additional $25 charge for every ½ hour
thereafter.
3. This is a NON SMOKING unit.
4. Pets are not permitted in the unit.
5. Renter must provide linens, towels, and paper goods as we do not provide these.
6. The telephone is provided for local calls only. Long distance must be charged to a credit card, calling card, or collect.
7. Parking space is limited to three personal vehicles. Please contact us if you have a trailer or large RV. The garage is currently
used for storage and bikes and is not available for vehicles.
8. Issues, problems, or equipment malfunction should be reported to the owner as soon as possible. We will then make a
reasonable attempt to correct the problem if possible.
9. We will notify you of any Lost and found items discovered during the cleaning. It is the renter’s responsibility to cover shipping
costs for their return or make arrangements to pick them up within two weeks. A handling fee of $10 is charged on shipped items
to pay the cleaning staff for making the necessary arrangements.
10. While we will work to make any bikes we have on-site operational and safe, it is the responsibility of the renter to check the
bikes before use. Helmets are not provided and must be brought by the renter. Bikes are used at the renters and their guests’
own-risk.
11. DAMAGE/RESERVATION DEPOSIT- A damage/reservation deposit of $200 is
required. This must be received either by the date specified in the confirmation letter or within fourteen (14) days of booking the
reservation. The deposit automatically converts to a security/damage deposit upon arrival. The deposit is NOT applied toward
rent; however, it is fully refundable within (14) days of departure, provided the following provisions are met.
a. No damage is done to unit or its contents, beyond normal wear and tear. The renter is responsible for all damages that occur
during their stay including any costs above and beyond the security deposit amount and legal fees to recover the damage costs.
b. No charges are incurred due to contraband, pets or collection of rents or
services rendered during the stay.
c. All debris, rubbish and discards are removed from the house and placed in outside container, and soiled dishes are placed in
the dishwasher and cleaned.
d. The unit is left “broom clean” and all furniture and various household items (such as dishes and glasses, games, puzzles,
bikes, toys, books, stuffed animals, VCR tapes, DVDs, lamps, carts, etc.) are returned to the location it was at the start of your stay.
(Additional cleaning services are charged at $25 per half hour.)
e. Bedspreads replaced after removing your linens.
f. All charges accrued during the stay are paid prior to departure.
g. The renter vacates the premises prior to the designated check-out time.
h. The renter is not evicted by the owner (or representative of the owner) or the local law enforcement.
12. PAYMENT - An advance payment equal to 50% of the rental rate is required received either by the date specified in the
confirmation letter or within fourteen (14) days of booking the reservation. The advance payment will be applied toward the room
rent. Please make payments either in the form of traveler's checks, bank money orders, cashiers checks or personal checks
payable to “Michael S. Reep” or through the completion of a credit card transaction via PayPal. The advance payment is not a
damage deposit. The BALANCE OF RENT is due thirty (30) days before your arrival date. Payments from non-US banks require an
additional $50 refundable fee to cover any changes in exchange rates.
13. CANCELLATIONS - A thirty (30) day notice is required for cancellation.
Cancellations that are made more than thirty (30) days prior to the arrival date will incur no penalty except as noted below.
Cancellations or changes that result in a shortened stay or that are made within 30 days of the arrival date forfeit the full advance
payment and damage/reservation deposit unless the unit is successfully rented for that period to another party. If the unit is rented
for the canceled period, the rent equal to the rented period will be refunded. Cancellation or early departure does not warrant any
refund of rent or deposit. All credit card cancellations are subject to a 5% Cancellation fee or $50 whichever is greater.
14. MAXIMUM OCCUPANCY- The maximum number of guests for the townhouse is limited to eight (8) persons. An additional
charge of $30.00 per person per night for guests in addition to eight (8) will be assessed.
15. FALSIFIED RESERVATIONS - Any reservation obtained under false pretense will be subject to forfeiture of advance payment,
deposit and/or rental money, and the party will not be permitted to check-in.
16. WRITTEN EXCEPTIONS - Any exceptions to the above mentioned policies must be approved in writing in advance.
17 Rental Groups: We do not rent to vacationing students or singles under 25 years of age unless accompanied for the entire
rental period by an adult 25 years old or older.
18. HURRICANE OR STORM POLICY - No refunds will be given for storms or hurricanes unless:
a. The National Weather Service or state officials order a mandatory or voluntary evacuation in a Tropical Storm/Hurricane Warning
area or Tropical Storm/Hurricane Watch area.
b. The day that the order is given, we will refund:
1. Any unused portion of rent from a guest currently registered,
2 Any unused portion of rent from a guest that is scheduled to arrive, and wants to shorten their stay, to come in after the
evacuation order is lifted; or
3. Any advance rents collected or deposited for a reservation that is scheduled to arrive during the evacuation period.
19. DISCLAIMERS:
a. The renter may not assign, sublease, or use the property for commercial purposes.
b. The renter and their guests agrees that the owner will not be held liable or responsible in any way for any injuries, accidents,
theft, loss, or other incidents that may be suffered upon the premises.
c. Renter understands that they do not have exclusive possession and control of the unit during their stay. The owner or owner
representative may inspect or access the premises at any time with reasonable notice and time of day.
d. Televisions, VCRs, stereos, DVD players, microwave, bikes, and small appliances are provided as a courtesy and we cannot
guarantee their operation during the renters stay.
e. The owner does not operate the community pool and is not responsible for the operating hours or closures. The renter and
their guests agrees to follow all posted rules and regulations and that the owner and community association will not be held
liable or responsible in any way for any injuries, accidents, theft, loss, or other incidents suffered upon the pool premises or
community property.
By Signing Below, I agree to all terms and conditions of this agreement
Signature: ____________________________________Date____________
(updated 12/16/07)
We want to be up front with our potential renters so we've provided the rental agreement here. Please note that it is subject to
change without notice. The current version will be e-mailed to you for signature along with an confirmation.
1. CHECK-IN TIME IS AFTER 2 P.M. NO Early Check-ins. The cleaner, owner or owner representative may access the unit until 8
pm the day of your arrival for cleaning and/or repairs if necessary. Any issues with the property or cleaning must be reported to the
owner by 8 pm or the unit is considered acceptable as-is. We will then make a reasonable attempt to correct the issue.
2. CHECK-OUT IS 10 am. All personal belongings must be removed from the premises by this time and the renter may not re-
enter the unit. Leaving the premises after 10 am may incur a $25 service charge with an additional $25 charge for every ½ hour
thereafter.
3. This is a NON SMOKING unit.
4. Pets are not permitted in the unit.
5. Renter must provide linens, towels, and paper goods as we do not provide these.
6. The telephone is provided for local calls only. Long distance must be charged to a credit card, calling card, or collect.
7. Parking space is limited to three personal vehicles. Please contact us if you have a trailer or large RV. The garage is currently
used for storage and bikes and is not available for vehicles.
8. Issues, problems, or equipment malfunction should be reported to the owner as soon as possible. We will then make a
reasonable attempt to correct the problem if possible.
9. We will notify you of any Lost and found items discovered during the cleaning. It is the renter’s responsibility to cover shipping
costs for their return or make arrangements to pick them up within two weeks. A handling fee of $10 is charged on shipped items
to pay the cleaning staff for making the necessary arrangements.
10. While we will work to make any bikes we have on-site operational and safe, it is the responsibility of the renter to check the
bikes before use. Helmets are not provided and must be brought by the renter. Bikes are used at the renters and their guests’
own-risk.
11. DAMAGE/RESERVATION DEPOSIT- A damage/reservation deposit of $200 is
required. This must be received either by the date specified in the confirmation letter or within fourteen (14) days of booking the
reservation. The deposit automatically converts to a security/damage deposit upon arrival. The deposit is NOT applied toward
rent; however, it is fully refundable within (14) days of departure, provided the following provisions are met.
a. No damage is done to unit or its contents, beyond normal wear and tear. The renter is responsible for all damages that occur
during their stay including any costs above and beyond the security deposit amount and legal fees to recover the damage costs.
b. No charges are incurred due to contraband, pets or collection of rents or
services rendered during the stay.
c. All debris, rubbish and discards are removed from the house and placed in outside container, and soiled dishes are placed in
the dishwasher and cleaned.
d. The unit is left “broom clean” and all furniture and various household items (such as dishes and glasses, games, puzzles,
bikes, toys, books, stuffed animals, VCR tapes, DVDs, lamps, carts, etc.) are returned to the location it was at the start of your stay.
(Additional cleaning services are charged at $25 per half hour.)
e. Bedspreads replaced after removing your linens.
f. All charges accrued during the stay are paid prior to departure.
g. The renter vacates the premises prior to the designated check-out time.
h. The renter is not evicted by the owner (or representative of the owner) or the local law enforcement.
12. PAYMENT - An advance payment equal to 50% of the rental rate is required received either by the date specified in the
confirmation letter or within fourteen (14) days of booking the reservation. The advance payment will be applied toward the room
rent. Please make payments either in the form of traveler's checks, bank money orders, cashiers checks or personal checks
payable to “Michael S. Reep” or through the completion of a credit card transaction via PayPal. The advance payment is not a
damage deposit. The BALANCE OF RENT is due thirty (30) days before your arrival date. Payments from non-US banks require an
additional $50 refundable fee to cover any changes in exchange rates.
13. CANCELLATIONS - A thirty (30) day notice is required for cancellation.
Cancellations that are made more than thirty (30) days prior to the arrival date will incur no penalty except as noted below.
Cancellations or changes that result in a shortened stay or that are made within 30 days of the arrival date forfeit the full advance
payment and damage/reservation deposit unless the unit is successfully rented for that period to another party. If the unit is rented
for the canceled period, the rent equal to the rented period will be refunded. Cancellation or early departure does not warrant any
refund of rent or deposit. All credit card cancellations are subject to a 5% Cancellation fee or $50 whichever is greater.
14. MAXIMUM OCCUPANCY- The maximum number of guests for the townhouse is limited to eight (8) persons. An additional
charge of $30.00 per person per night for guests in addition to eight (8) will be assessed.
15. FALSIFIED RESERVATIONS - Any reservation obtained under false pretense will be subject to forfeiture of advance payment,
deposit and/or rental money, and the party will not be permitted to check-in.
16. WRITTEN EXCEPTIONS - Any exceptions to the above mentioned policies must be approved in writing in advance.
17 Rental Groups: We do not rent to vacationing students or singles under 25 years of age unless accompanied for the entire
rental period by an adult 25 years old or older.
18. HURRICANE OR STORM POLICY - No refunds will be given for storms or hurricanes unless:
a. The National Weather Service or state officials order a mandatory or voluntary evacuation in a Tropical Storm/Hurricane Warning
area or Tropical Storm/Hurricane Watch area.
b. The day that the order is given, we will refund:
1. Any unused portion of rent from a guest currently registered,
2 Any unused portion of rent from a guest that is scheduled to arrive, and wants to shorten their stay, to come in after the
evacuation order is lifted; or
3. Any advance rents collected or deposited for a reservation that is scheduled to arrive during the evacuation period.
19. DISCLAIMERS:
a. The renter may not assign, sublease, or use the property for commercial purposes.
b. The renter and their guests agrees that the owner will not be held liable or responsible in any way for any injuries, accidents,
theft, loss, or other incidents that may be suffered upon the premises.
c. Renter understands that they do not have exclusive possession and control of the unit during their stay. The owner or owner
representative may inspect or access the premises at any time with reasonable notice and time of day.
d. Televisions, VCRs, stereos, DVD players, microwave, bikes, and small appliances are provided as a courtesy and we cannot
guarantee their operation during the renters stay.
e. The owner does not operate the community pool and is not responsible for the operating hours or closures. The renter and
their guests agrees to follow all posted rules and regulations and that the owner and community association will not be held
liable or responsible in any way for any injuries, accidents, theft, loss, or other incidents suffered upon the pool premises or
community property.
By Signing Below, I agree to all terms and conditions of this agreement
Signature: ____________________________________Date____________
(updated 12/16/07)
Agreement
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Availability Calendar
This calendar shows
the dates available.
We update the
calendar the same day
an commitment is
made.
(No guess work!)
This calendar shows
the dates available.
We update the
calendar the same day
an commitment is
made.
(No guess work!)